Privacy Policy

Curtin Flying Club Inc. (ABN 64 621 334 194, Association No. A0750013U)

Curtin Flying Club Inc. (“we”, “our”, or “the Club”) is committed to protecting your privacy and handling personal information in accordance with the Privacy Act 1988 (Cth) and the Australian Privacy Principles.

1. What Personal Information We Collect

We may collect the following personal information:

Members:

  • Full name
  • Email address
  • Phone number
  • Residential address
  • Date of birth
  • CASA licence details
  • CASA medical details
  • Emergency contact details (if provided)
  • Payment Information (processed securely via third-party providers like Stripe and Square; the Club does not store full credit card or bank account details)

Enquiries:

  • Name
  • Email address
  • Phone number (optional)
  • Details of your enquiry

2. How We Collect Information

We collect personal information directly from you when you:

  • Submit a membership application
  • Complete an online enquiry form
  • Pay for memberships, flights, or other club services
  • Communicate with us via email or other means
  • Visit our website (we may collect standard analytics data, such as IP addresses and browser types, and use cookies to improve user experience)

3. Why We Collect and Use Your Information

We collect and use personal information for the following purposes:

  • Responding to enquiries
  • Managing club membership and processing payments
  • Communicating with members, including newsletters and club updates
  • Meeting safety, operational, and administrative requirements
  • Complying with legal and regulatory obligations, including CASA requirements

4. Disclosure of Personal Information

We do not share your personal information with third parties except:

  • Where required or authorised by law
  • Where requested by a regulator (e.g., CASA)

5. Storage and Security

We store personal information using secure systems, including:

  • Google Drive
  • Gmail
  • WordPress and WPForms
  • Mailchimp
  • Stripe and Square (for payment processing)

Physical records, where applicable, are stored securely in restricted areas or locked cabinets at the club premises. We take reasonable steps to protect all personal information from misuse, loss, and unauthorised access.

6. Overseas Disclosure

Some of the third-party services we use (such as Google, Mailchimp, Stripe, and Square) may store or process data on servers located outside Australia. By providing your personal information, you acknowledge that your data may be transferred and stored overseas in accordance with applicable privacy laws.

7. Access and Correction

You may request access to the personal information we hold about you and request corrections if it is inaccurate. To do so, please contact us using the details below. For security reasons, we may require you to verify your identity before we provide access or make corrections.

8. Communications and Opt-Out

Enquiry submissions are not added to mailing lists.

Members may receive club communications, including newsletters and updates. You can opt out of non-essential communications at any time using the unsubscribe link in emails or by contacting us. (Note: You may still receive essential operational or safety communications regarding your membership).

9. Contact Us and Complaints

If you have any questions about this Privacy Policy, wish to request access to your data, or want to make a complaint about how we have handled your personal information, please contact:

Curtin Flying Club Inc.
Email: secretary@curtinflyingclub.com.au

If you make a privacy complaint, we will investigate the issue and respond to you within a reasonable timeframe.

We may update this Privacy Policy from time to time. The latest version will always be available on our website.